Planning Your Program

Director’s Planning Calendar

Six Months before VBS:

• Pray and recruit dependable staff members.
• Select VBS dates.
• Order planning kit.

Four Months before VBS:

• Meet with staff.
• Prepare budget plans.
• Make publicity decisions.
• Schedule teacher orientation.

Two Months before VBS:

• Send out publicity materials.
• Recruit teachers.
• Send out teacher orientation date.
• Review VBS Schedule.
• Order VBS materials.
• Begin to collect items for snacks, games, and crafts.

Four Weeks before VBS:

• Lead orientation meeting.
• Plan facility layout.
• Continue to publicize in the church and the community.
• Collect and order decorations.
• Send out registration forms.

Two Weeks before VBS:

• Estimate the number of expected students.
• Recruit a photographer.

One Week before VBS:

• Collect snack supplies.
• Continue publicity.
• Decide locations of classes and game area.
• Decorate facility.

During the Fishin’ on a Mission with Jesus!:

• Lead staff devotions before VBS begins.
• Register new students.
• Visit classrooms and activity centers.
• Lead opening and closing assemblies.
• Prepare certificates of completion.

After Fishin’ on a Mission with Jesus!:

• Collect leftovers.
• Send out follow-up postcards.
• Follow-up on participants.
• Send out thank-you cards to staff and teachers.
• Send in director and staff assistants’ surveys to UMI.